How to Set Goals

With all the preparing and qualifying leading up to London summer Olympics, you hear a lot about the goals athletes are expecting to meet during the games. They know the only way they are going to reach the medal podium is by having goals to work towards.

Do you know anyone who is successful? Have you spent time talking with them about their success? Chances are, they credit setting goals as a major step in their success, and continues to be important as they look for new ways to challenge themselves.

Setting goals is not just for champion athletes or wealthy people. Everyone needs goals to give them direction. It’s not complicated. However, it can be challenging. The process of goal setting can be of value to you in building drive and commitment, important factors in achieving success.

Guidelines for setting goals

  1. Goals should should stretch you, yet be realistic and attainable. Challenging but realistic goals produce better results.
  2. Write Goals down and post them where you can see them daily. Stick them on your computer or your bedroom mirror, anywhere you spend a lot of time.
  3. Write your goals as positive statements that focus on successful outcomes.
  4. Write an action plan for accomplishing your goals. This is where short-term goals come in. Each short-term goal achieved, keeps you motivated and moving forward.
  5. Set a time frame: specific but reasonable.
  6. Celebrate your accomplishments. Once you have reached a short-term goal celebrate it; give yourself a reward.
  7. Revise as necessary. Sometimes things happen that you cannot control, you must not let that deter you from accomplishing your goals, revise and rewrite.
  8. Prioritize you goals. List your goals in order of importance to you.

Now, get out there, set some goals and go for “gold”.

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How to Set Up Your Personal File System

Whether we like it or not, paperless systems are slow reaching mass acceptance. Unless you work for a company that has invested in paperless processes, you likely see loads of paper coming across your desk.

How do you deal with it? You could explore a personal paperless system. However, if that’s not workable for you right now, make sure you have a good filing system in place.

When building you system, consider these factors:

  • Don’t be too logical. It’s your system, and no one else will be using it. It only needs to make sense toyou.
  • Keep it simple. Use a limited number of categories. You may find the these five to be adequate:
    • Projects – files with information related to different projects you are working on.
    • Instant Tasks – folders on little jobs to fill in your time when you have a few minutes. Perhaps low priority letters to be answered, or general interest articles.
    • Self-Development- folders related to training: books, articles, etc.
    • Ideas – items you wish to investigate further to improve your operation.
    • Reference Information – a resource for different things you are involved with. Keep separate folders by topic and refer to them when you need statistics, examples, quotations, etc.
  • Colour code you files. Use colours to highlight priorities within each category to draw attention toyour most important items. This is easily accomplished by using different color highlighters and marking individual folders.
  • Schedule a regular filing time. Keep your filing current so time won’t be wasted searching for an item.
  • Purge! Clean your files periodically to keep the volume of material to an essential minimum. This also will reduce time going through files when you are looking for something.


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A self-management checklist

Everybody faces challenges in managing certain aspects of their lives. Someone who loves to go trail riding on a bicycle will have no problems motivating themselves to exercise. However, putting aside time to sit and read might be problematic. On the other hand, the reader might have problems putting down the book and getting active.

This self-management checklist can be applied to any area of your life where you need to gain some control.

  1. Set specific goals. You can’t measure achievement if you don’t know where you’re going. Set specific goals such as: I’ll walk for 30 minutes per day; or I’ll write a 1,000 words each day; or I’ll lose 20 pounds.
  2. Set specific times. You need to determine when you are going to accomplish your goals. Work with specific times; whether it’s a deadline for a one-off project or regular times for on-going behaviour.
  3. Track your progress. Write it down. You can use a journal, a calendar, a graph or any other form that works for you. Make sure you track both your successes and failures so you can refine your systems.
  4. Set rewards or penalties. You’ll need some motivation to help you move forward. Set small rewards to mark the completion of small steps. Set larger rewards to mark major accomplishments. You might even set penalties for not reaching goals. You could, for example, make a donation to a food bank every time your weight went up instead of down.
  5. Take small steps. If you’ve been sitting in front of the TV for ten years, don’t try and run a marathon tomorrow. Changing a habit takes time and you need to start slowly.
  6. Break it down into pieces. Regardless of your readiness, if the task seems overwhelming, you may never get started. Break down large tasks in to small, logical and manageable pieces.
  7. Monitor time increments. Use a timer to help you stay on track. Set it to the best interval to help you measure your progress.
  8. Share your goals. Telling someone what you hope to accomplish can add another level of motivation. It’s easier to fool ourselves than to fool others. Tell someone what your goals and your deadlines are; get them to check on you to see if you met the goal.
  9. Have a work buddy. It’s not just enough to share your goals with someone, you need to have a buddy that can meet with regularly. Keep your goals on someone else’s agenda. This should give you an added sense of responsibility and motivation to reach your goals.
  10. Review with your buddy. Have your buddy do more than review accomplishment. Review the written track of your regular progress. They might spot patterns you don’t see and give you some help for getting back or keeping on track.
  11. Eliminate distractions. Reading through e-mail may seem productive, but it’s not going to help you read three chapters of a book. If need be, turn off the phone, shut down the computer and throw the television in the garbage.
  12. Review and rework your system. Your self-management plan may not work the first time you try it. There will be times when your self-management process falls apart. These steps are not static, but need to change and grow with you. Make time to review your process and see what changes can be made.

Some people look at self-management techniques as cumbersome, getting in the way of productivity. The truth is, if you look at successful and productive people, you’ll find some type of system guiding them. Give it a try.