Category Archives: Tools and Resources

How to Get Organized Using Lists

My wife is the queen of lists. She can, with a swipe and a couple of taps, pull up whatever information she needs to plan her next action. For example, she tracks all our shopping lists. If we pop into Home Depot to pick up a gallon of paint, she checks to see what other hardware items we might need, saving a second trip. She has lists of gift ideas, quotes for greeting cards, honey-do’s and much more.

Organized people don’t rely on their memory — they rely on their lists.

Lists are the simplest tool or system for managing your life. They consolidate all your tasks in one place. They can tickle your memory or stimulate your creativity. Lists can be as simple or as complex as you need.

Here is a quick outline of some of the lists you can keep:

  • Reference
    • Address Book
    • Dates
      • Birthday
      • Anniversary
    • Personal information
    • Account information
  • Action
    • To-do
    • Bills to pay
    • Projects
    • Communication
    • Planning
    • Context-based
  • Shopping
    • Groceries
    • Clothing
    • Household
    • Gifts
  • Ideas
    • Someday/Maybe
    • Quotations
    • Blog content
    • Learning Opportunities
    • Entertainment
      • Movies
      • Books
      • Music
      • Restaurants

These are a few I keep:

Account and $ numbers

…credit card #s, PIN #s, etc. (Be careful with this list. It should be encrypted and protected with a strong password)

Basic personal numbers (self and family members)

…driver’s license, social security, insurance policies, whatever you may need for yourself and others when filling out forms. (ditto on encryption)


…(if you don’t put them in your calendar system), group by date, as reviewable (those during a month, put in tickler for that month, etc.)


…organized by people and/or a general list of neat things to buy for others and where to get them. Great for birthdays, ad-hoc niceness, and Christmas time.

Ideas I don’t know what to do with, now that I’ve had them…

…we all have them, and they don’t fit anywhere except in an “they don’t fit anywhere” place


…for business or pleasure, to review for ideas instead of same-old same-old.

Style or product numbers I may need when I’m buying things

…oil filter, vacuum cleaner bags, labeler cassettes, etc.

Once you have your lists in place and in your planner, putting them to work should be easy.

If you want an interesting perspective on our use of lists, read the Sasha Cagen book, To-Do List: From Buying Milk to Finding a Soul Mate, What Our Lists Reveal About Us.

What are some of the lists you use? Comment below

Free Google Tools for Your Non-Profit

Did you know that Google offers a suite of tools to qualified non-profits? These are premium, licensed Google products , but at no cost. These products can help your organization reach new donors and volunteers, work more efficiently, and tell your non-profit’s story. They are cloud-based tools, managed by Google, which may help reduce your IT costs.

Google for Nonprofits includes Google Apps for Nonprofits, Google Ad Grants, YouTube Nonprofit Program, and Google Earth Pro. Canadian registered charities, Federal nonprofits and Provincial nonprofits may be eligible to apply for the program. Please note, some types of organizations are not eligible and will not be verified:

  • Governmental entities or organizations
  • Hospitals and healthcare organizations
  • Schools, academic institutions, or universities

A quick summary of the products offered*:

G Suite for Nonprofits

Enable your teams to collaborate, iterate, and innovate together, from anywhere, in real time, with our cloud-based productivity suite.

Google Ad Grants

Receive in-kind advertising for your nonprofit through Google Search and increase awareness worldwide.

YouTube Nonprofit Program

Share your nonprofit videos through YouTube to better connect with supporters, volunteers, and donors. 

Google Earth and Maps

Bring your nonprofit’s story to life with custom maps and global location data.

One Today

Build nonprofit fundraising campaigns that tie supporters’ donations to their impact, making it easy for them to give at any level.

Steps to Access Google for Nonprofits

How does a nonprofit apply for the program? Head over to Google for Nonprofits.

  • Confirm that you meet the eligibility requirements
  • Request a Google for Nonprofits account
  • Once your nonprofit is verified, you’ll be notified by email
  • Then you can activate and use the individual products

In Canada, TechSoup manages the eligibility process, and validate your organization’s legal status and activities. If you’re looking for more detail in the process, click through to their Google for Nonprofits FAQ page.

Many small charities and non-profits don’t have the staff or budget for building the technology structure needed to create a strong digital strategy. Google for Nonprofits allows organizations of all sizes to benefit from great tools that aid with targeted advertising, donor acquisition, organizational productivity, and much more.

Check it out.

*not all products are available in all countries