A while ago, I got a new desk for my office. I figured that making room for new furniture was a good opportunity, to not only clean out my desk, but to go through everything in my office.
It seems I am more of a pack rat than I realized. I found documents going back 8+ years. The office was passed overdue for a cleaning.
Are you a pack rat; either at work or at home? Here’s some tips to help break the hoarding habit.
1) Take Inventory
Take a tour of the space you are organizing and take inventory all of your stuff. Look in cabinets, closets, bookshelves, storage containers, the garage, etc. Do you have things you haven’t used in a year or more? Ask yourself, will I use that item again? If the answer is maybe, get rid of it. Call The Salvation Army, recycle it or pass it on to someone who can use it.
2) Share your information
I save books and magazines long after I’ve read them. I find one article I’d like to reference in the future and I hang onto the whole magazine.
If you’re like that, tear out the article, recipe, instructions, etc. and file it in an organized system. I’m going one step further by scanning any such material and storing it electronically, which eliminates the paper altogether.
Recycle those that you don’t plan on reading or using again. Donate them to a local charity, a school, hospital or retirement home, where others can enjoy and learn from your books.
3) Don’t become the Pickle-Jar Guy
Do you know someone who has a garage filled with empty jars because they are going to use them someday? Empty containers make great storage, but how many do you need? If you have more than five or six empty containers stuck in a cabinet or closet collecting dust, add it to the recycling.
4) Ask the key question
‘Is my life going to change if I get rid of this thing?’ Almost always, the answer is, ‘No’. Marie Kondo has created this idea, if an object no longer “sparks joy” for us, it should be discarded. While I have a problem with the idea that our possessions should spark joy, the basic principle is a good one. Why do we hang on to things? Is it nostalgia, fear of offending family or friends, or some other reason. If you’re not using it, and it’s taking up space, get rid of it.
5) Look for the best was to rearrange the space
After all your clutter and junk is out the door and you have a better idea of what will be left in your space, look around and rethink your layout. Maybe there’s a better way to configure the room, especially if you make good use of wall space. One good rule of thumb is, the more you use something, the closer it should be to you. Lastly, consider how you want to come off to others in the room. For example, a more open layout can give the impression of having earned more space and, therefore, power; or positioning a desk so it’s not between you and clients can seem more inviting.
6) Review weekly
You’ve got your space cleared and reorganized, it needs to be maintained. When you declutter every week, you ensure your space does not fall back to its previous state. Not only is this good for the space but it is great for your mind as well. Having a weekly declutter process will develop a sense of achievement as you maintain a clean and efficient workspace.