Priority Planning Model and Worksheet

Posted by Ian McKenzie
Written on February 6, 2008

Posted in

When managing multiple projects or actions, you need to know which are the most important (not necessarily urgent) and work on them first. The attached Priority Planning Worksheet can help you evaluate your priorities according to which is most important and most urgent.

This worksheet can be used for general goal setting, but will also work well for managing specific projects.

  1. Identify your key priorities. If you have more than three, use additional worksheets.
  2. Assign a numerical value for the Importance of each priority, with 1 being most important. Place that number in the “I” column.
  3. Assign a numerical value for the Urgency of each priority: 1=Urgent, most time sensitive; 2=Important, needs to be done; 3=Important, but can wait. Place that number in the “U” column.
  4. Multiply the Importance value by the Urgency value to determine the Success factor for each priority. Enter the result in the “S” column.
  5. Rank each priority from highest to lowest Success factor in the “Rank” column. If you have a tie, pick the one priority over the other so that they all have a rank.
  6. Determine the Descriptions, Deadlines and Purposes for each priority
  7. List the action Steps required to complete each priority

Click to download free Priority Planning Worksheet ( PDF 38 KB)

Priority planning worksheet free productivity download

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    Comments

    Nice man, i try it!
    Thanks

    Comment by HtRNcR on February 6, 2008 @ 11:26 pm

    For those interested in prioritizing check out The Priority Game. It’s a good exercise to make sure that you really are prioritizing tasks in the best way.

    Comment by Summy on February 7, 2008 @ 11:04 am

    Genius! This is what’s lacking in every software program I’ve ever tried — a way to prioritize based on both urgency and importance.

    Comment by Steve on February 7, 2008 @ 11:40 am

    Thanks for the great tool. I like that it’s easy to use. I’ll be more likely to pick it up if it’s not more work than the tasks I’m trying to prioritize!

    Comment by Karl Edwards on February 8, 2008 @ 7:46 am

    Trackbacks

    1. Prioritize Your Next Actions with the Priority Planning Worksheet [Productivity] · TechBlogger
    2. Modelo de Planeamiento de Prioridades y hoja de trabajo « RageCo
    3. ToolBlog » Das Arbeitsblatt für Planung und Prioritäten
    4. links for 2008-02-08 « Romulo Lopez Cordero
    5. Top 5 Posts for February 2008
    6. The 20 Biggest Time Wasters
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