8 Time-Saving Tips

by ianmckenzie on July 31, 2014

  1. Use the “standby” or “hibernate” feature on your PC instead of shutting it down when you step away for a short time. You’ll be able to resume your work much faster than from a cold start.
  2. Find urgent computer files faster by starting file names with numbers. That ensures that they will be at the top of your list of files.
  3. Cut down on steps. Instead of jumping up every time you have work to deliver, stow it in an expandable file with slots organized by department. Then, take one stroll through the office to deliver everything.
  4. Take a “personal errand day.” For personal errands you can’t schedule on Saturday or Sunday, take a day off to take care of them all. That’s less disruptive than rushing from the office and back several times.
  5. Become a hero to staff members who know only the basic functions of your voice-mail system and other devices, by learning the shortcuts and most useful and underused features; then teaching them.
  6. Create checklists for common tasks, such as preparing your boss for a business trip. You’ll run through the preparations faster and will be less likely to forget a step, even when you don’t look at the list.
  7. Take a short break. Carve out 15 to 30 minutes at lunch for something you enjoy, such as walking, reading or photography. You’ll return to work with more energy.
  8. Anticipate wardrobe emergencies by packing quick-change options. Keep one full outfit ready in your closet for those mornings when you discover a missing button or other hassle. Tuck stockings or a neutral tie in the back of a desk drawer so you can change quickly, instead of trying to stop a run or clean a stain.

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