Improve Workflow Management
Posted in Productivity
After a presentation of David Allen’s Getting Things Done, at the Kirtland Airforce Base, someone in attendance posted the following summary of the GTD system to the base website. The summary is no longer on line, so I’ve posted the copy I made.
Learn techniques based on David Allen’s processes described in “Getting Things Done” to gain control, clarity and focus. You can immediately make a difference in your effectiveness by asking two key questions about everything that comes into your workspace.
- “What is my successful outcome?” Deciding on a successful outcome focuses your strategy and energy. Once you’ve decided on the outcome, the next step is to ask:
- “What is my next action?” What is the very next physical, visible thing you can do to start moving toward your outcome? That means that as SOON as some new idea, project or thing lands in your 10 acres, look at it and decide what the very next action is. Write this down, even if you can’t do the action, right away. The “next action decision” gets things off of our mind and gets them in motion.
Next time you receive an e-mail or a memo on your desk, try asking those two questions. (Many clients use these two questions to start and end every meeting!) Chances are, you’ll understand what you’re doing and begin to identify next actions sooner. This is just a first step in maximizing control and focus in the workplace.
The Getting Things Done techniques will provide you with ways to use more time to do the work you were “hired to do;” prioritize and focus on strategy; track critical components of your projects and free up mental and physical energy for other important aspects of your life. Here’s a quote from one client, “The concepts were simple, the suggestions helpful, and the process proved to be a practical solution to improving my work capacity - and that of my team!”
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